Recall Management
This page covers the document checklist required for executing a product recall at the Vietnam factory, the three-track digital backup workflow, and how historical shipment records are archived. Source: 召回需要的單據.xlsx and related files in OneDrive 越南召回/.
Required Documents for a Recall
The following documents must be gathered before or during a recall. The responsible person for each is noted:
| # | Document (Chinese) | Document (Vietnamese) | Obtained From |
|---|---|---|---|
| 1 | LA Purchase Order (金額隱藏) | — | Our side (hide pricing before sending to factory) |
| 2 | Vietnam Order | — | 阿璃 (A-Li) |
| 3 | Finished Goods Inbound Receipt | Phiếu nhập kho | Warehouse staff (倉管) |
| 4 | Finished Goods Outbound Receipt | Phiếu xuất kho | Warehouse staff (倉管) |
| 5 | Container Export Log | Số lượng xuất container | Warehouse staff (倉管) |
| 6 | Finished Goods Inspection Report | Báo cáo kiểm tra hàng thành phẩm | 阿豔 (A-Yan) |
| 7 | Film Blowing Production Order | Bảng chỉ định sản xuất | Film blowing shift supervisor |
| 8 | Film Blowing Daily Log | Báo biểu máy thổi | Film blowing shift supervisor |
| 9 | Raw Material Purchase Order | Đơn đặt hàng | 阿璃 (A-Li) |
| 10 | Raw Material Receiving Record | — | Parts warehouse staff (配件倉管) |
Document Backup Workflow — Three Parallel Tracks
All recall-relevant documents are backed up via three concurrent methods (A, B, and C):
Track A — Scan and Upload
| Step | Action | Responsible |
|---|---|---|
| Step 1 | Scan or photograph documents daily after shift (finished goods); scan after each delivery (raw materials) | Warehouse staff / 阿璃 |
| Step 2 | Organize files with naming convention: Date + Document Name + Machine No. (if applicable) or Date + Document Name + Material No. + Lot No. | 阿璃 |
| Step 3 | Upload to cloud storage | 阿艷 |
Track B — Original Document Custody
- Original paper documents are handed to 阿艷 for central custody monthly, or whenever a record book is completed
- Handover is performed by the shift supervisor or warehouse staff
Track C — Electronic Spreadsheet
- Statistics staff records and tallies finished goods documents daily in a spreadsheet
- Parts warehouse staff records raw material deliveries daily in a spreadsheet
Shipment Record Archive (2023–2024)
Historical Packing Lists and Shipping Advises are stored in 越南召回/2023-2024/ and 2024Shipping Advise 扣OPP/, named by date. The two main customers are:
- PS (勝胤 / Sheng Yin): e.g.,
230124 PS Packing List-5290cs.pdf - DD: e.g.,
230125 DD Packing List-1948cs(5502812993).pdf
Filename convention: YYMMDD + customer code + document type + case count + order number (DD only).
Mock Recall Exercises
The 0-模擬召回/ directory stores past mock recall exercise records, organized by year: 2023, 2024–2025, 2025, 2026. A blank template in spine-label format is kept in the root.
Related Files
附件/: Supplementary documents (raw material sourcing data from 謝先生, purchase orders)下給小謝項目圖稿/: Product spec artwork sent to 謝先生金乖給的收貨紀錄/,阿璃給的紙箱收貨表BGHTG/: Raw receiving records